How to Reconcile in QuickBooks Online

When you finish reconciling accounts, QuickBooks automatically generates a reconciliation report. It summarizes the beginning and ending balances, and it lists which transactions were cleared and which were left uncleared when you reconciled. This report is useful if you have trouble reconciling the following month. Account reconciliation in QuickBooks is a pivotal task for maintaining accurate and reliable financial records. This guide has walked you through the essential steps of the reconciliation process, from preparing your documents to troubleshooting common issues.

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  • You can either go to the Transactions page to look for this $67,000.
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  • If you’ve already reconciled it, or have any questions, it’s advisable to contact your accountant.

Verify the accuracy of all entered information and proceed by selecting Continue or OK. If there are any discrepancies in the beginning balance, utilize the Locate Discrepancies tool to find and resolve legitimacy theory of accounting them. If necessary, make adjustments to the opening balance or opt to Undo Last Reconciliation to start anew. When choosing an account to reconcile, ensure it corresponds with the one on your statement.


Reconciliation in accounting is a critical process, serving as a check-and-balance for financial accuracy. It involves comparing two sets of records to ensure they are in agreement and accurate. In the context of QuickBooks, reconciliation typically refers to matching the transactions recorded in the software with external financial statements, such as bank and credit card statements. This process is vital in verifying that the records in QuickBooks accurately reflect a business’s financial transactions.

Then, make the necessary changes to ensure the transaction details accurately reflect the actual transaction. Select the appropriate bank or credit card account to reconcile from the Account field. Ensure that the Statement Date in QuickBooks Desktop corresponds with your actual bank statement, making adjustments as needed.

  • If you’re reconciling an account for the first time, review the opening balance.
  • Utilize this approach only if you haven’t reconciled the account yet.
  • Once everything matches and the difference is $0, select Finish Now.
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  • It is a key step in establishing the accuracy of financial records and is often used to compare the records of a company with external records such as bank statements.
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These discrepancies might be due to double entries, fraud, human error, or other factors. QuickBooks Online vs. QuickBooks Desktop allows you to access your financial data from any device. It’s best suited for ecommerce and web-based businesses that need seamless accounting integration. The month-end closing process can seem tedious and daunting to many small business owners.

Just like balancing your checkbook, you need to review your accounts in QuickBooks to make sure they match your bank and credit card statements. It is commonly used in banking (to reconcile a checkbook with a bank statement), in businesses (to reconcile revenue or expenses), and in personal finance management. If you’re reconciling an account for the first time, review the opening balance.


If you would like to streamline your reconciliation process in QuickBooks, Synder is the answer. Give your customers the option to pay via credit card, debit card, PayPal, or bank transfer. QuickBooks processes the payment and transfers the money to your bank account. There’s even a mobile card reader so you can swipe or dip the card from your phone or tablet.

ways you can make reconciling less stressful

Ignoring reconciliation may lead to serious financial pitfalls that can negatively impact your business’s success and sustainability. Neglecting the practice of regular reconciliation can expose your business to several risks. Choosing between the two largely depends on your business’s needs and preferences. So whether you’re self-employed or a small business owner, QuickBooks Online can be an excellent accounting tool. You can select Get Started if this is your first time reconciling. A recent survey suggests that 72% of self-employed contractors do their own accounting.

Step 3: Compare QuickBooks entries with statements transactions

Remember, reconciliation is not a one-time process but an ongoing practice that you should do at least once a month. QuickBooks and Intuit are a technology company, not a bank. In cases where an opening balance wasn’t entered previously, QuickBooks Online provides the option to add it retrospectively. We look forward to having you here if you need further assistance reconciling an account inside QuickBooks or have any additional questions related to the program.

When you receive your bank statement or account statement at the end of the month, you’ll only spend a minute or two reconciling your accounts. QuickBooks organizes your data for you, making bank reconciliation easy. By regularly reconciling your accounts with your bank and credit card statements, you ensure the integrity of your financial data, enabling informed decision-making for your business.

If you’ve already reconciled it, or have any questions, it’s advisable to contact your accountant. This process can be complex, and they are equipped to manage the subsequent actions. If you’re not affiliated with one, we can help you find a ProAdvisor. I appreciate you bringing this to our attention and I’m here to help correct the opening balance, so you can reconcile the next month’s statement efficiently. Lastly, monthly reconciliation prepares you for tax season. Maintaining accurate and up-to-date records mitigates the risk of tax errors and potential penalties.

For non-connected accounts, you follow the same path however, reconciliation requires manual entry and matching of transactions. Now that we know how to prepare for the reconciliation process let’s begin our guide that will walk you through the steps to efficiently reconcile your accounts in QuickBooks Online (QBO). For bank transactions such as deposits, withdrawals, and fees, make sure each one is recorded; leveraging the QuickBooks bank feed feature can facilitate easier tracking and recording. Also, any adjustments or manual journal entries that have been made since the last reconciliation need to be accurately documented in the system. Since the account you want to reconcile has transactions, we’ll have to create a journal entry to enter the beginning balance.

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